1. Payments

We accept payment by cash, cheque, EFT and Paypal. All quotes are priced in Australian dollars (AUD) and are inclusive of 10% GST. All quotes/estimates are valid for 30 days only. All quotes/estimates are subject to change depending on the client brief, artwork supplied to us and the complexity of each individual job.

As CMS Hosting, Email Hosting and Domain Names are a third-party cost the quoted price and CMS inclusions are subject to change up until the date the site goes live.

For new websites, payment is required as 50% upfront and 50% on approval of your website prior to the site going live. The final 50% payment is due within 30 days of receiving your website draft and the website will remain offline until payment is received in full.

Changes above and beyond what is quoted will be charged per hour inc.gst.

For other work, new clients are charged at 100% upfront for pre-quoted jobs.

In the event of orders being cancelled or suspended, we require written confirmation and payment in full for the portion of work completed and material used to date.

2. Conditions

The Treepl CMS hosting terms and conditions can be viewed at https://treepl.co/terms-of-service

All correspondence for the delivery and supply of website content is to be completed electronically, prior to the commencement of the site design. All digitised imagery, logos and page text to be supplied by the client or purchased separately through Sirocco Digital.

Receipt of the deposit payment is proof that you accept the terms of this proposal and approval to proceed with the job.

All care is taken to accurately quote the functionality of websites, but as Treepl CMS is a software program, limitations can arise when customising the system to specific requirements. Sirocco Digital cannot be held liable for these limitations.

Quotes/estimates or work completed, together with any attachments, as well as any new, different or additional terms, conditions or policies which we may establish from time to time, and any agreement that we are currently bound by or will be bound by in the future, constitutes the complete and exclusive agreement between you and us concerning your engagement of us on this project, and supersede and govern all prior written and verbal communications.

The client agrees to supply the website content within 1 month of signing the project agreement or we have the right to cancel the project, giving 24 hours’ notice. In the event of this termination, the client agrees to payment in full for the portion of work completed and material used to date.

You indemnify Sirocco Digital against any foreseeable loss of data when updating or backing up a website.

As Treepl CMS Hosting, Open SRS and TPP Domains are third-party costs the quoted price, renewal fees and software inclusions are subject to change without notice.

To cancel your Treepl CMS Hosting, Open SRS or TPP Domains we require 14 days notice in writing prior to the renewal date or payment will be required in full for the full years Hosting cost or two-year Domain Name Renewal. If payment is not received a full week prior to the hosting or domain name renewal date we have the right to disable the domain, hosting and email accounts until payment is received. Please note that there will be additional charges for re-activation of accounts.

The Sirocco Digital privacy policy can be viewed at https://siroccodigital.com.au/privacy-policy.

Support with CMS system status, updates, access issues, password updates, training and CMS related enquiries will be invoiced at the standard hourly rate. The Treepl CMS terms of service can be viewed at https://treepl.co/terms-of-service and privacy policy at https://treepl.co/privacy-policy.

Support with Email Account setup, connection issues, system status, password updates, suppression list removals and email enquiries will be invoiced at the standard hourly rate. The Open SRS Master Service Agreement for email account hosting can be viewed at https://opensrs.com/wp-content/uploads/Master_Services_Agreement.pdf.

Support with Domain Name transfers, access issues, ownership updates, connection issues, system status, password updates and domain enquiries will be invoiced at the standard hourly rate. The TPP Domains terms and conditions for domain name purchases can be viewed at https://www.tppwholesale.com.au/legals/.

3. Ownership

Once final payment has been received, the website design ownership is transferred to you (accept for any licenced fonts or stock images that have been supplied by Sirocco and not purchased ‘separately’). Sirocco Digital retains and reserves the rights to use any and all content developed, regardless of ownership for display and self promotional purposes. We also include a link to Sirocco Digital in the footer of your website and email marketing.

4. Processing Orders

For all new website designs, we require a design brief, signature by an approved business representative and 50% payment prior to commencing each job.

Receipt of the deposit payment or full payment for any job is proof that you accept the terms of this proposal and approval to proceed with the job.

Clients are required to provide the content for the site pages via a dropbox folder which is like a shared drive that we will setup for you to copy all your content to. All site content must be supplied prior to us commencing the design. Content can include text (supplied typed in an editable format like Microsoft Word), images (jpeg, psd, png, gif, eps), PDF documents, Microsoft Office files, embedded videos (preferably YouTube or Vimeo), acrobat forms, and any other formats supported by the CMS.

If you require extra content, graphs, custom print templates, copywriting or stock library images for your site, or the use of webfonts that are not available on Google Fonts or Adobe Typekit, these will need to be quoted on separately.

5. Turnaround

Once we have received all the content (imagery, text, logos etc) for your new website, your project will be scheduled. A draft website design will then be produced within approximately one month. Once you have approved the website and we receive final payment, your site can then go live and if you have been quoted for Online Training or a Business Startup Guide, these will be provided. Contact us if you require urgent turnaround of any jobs.

Before your website goes live we will complete a quality assurance review of each webpage to ensure all information and programming systems are accurate. Then we setup your email addresses (if required), finalise the administrator details and supply you with all your username and password access information. We will also assist in the transfer of your Domain Name DNS (24-48hr activation) to point to your new website. Please note that we will require you to supply the access details to your current Domain Registrar and additional IT assistance may be required if you need a specific DNS setup to suit your business requirements.

6. Additional Work, Site Updates & Training

Unplanned components, ideas, revisions, and project scope can sometimes happen. When there is an unexpected or requested addition to design or programming that will incur a cost, we will notify you ahead of time and will not commence the job unless we receive clear approval to proceed.

Changes to supplied text or imagery can be done through the CMS on site handover, once training is completed.

We track all jobs through our timebilling system, invoiced on a 7 day account. We do not supply timebilling breakdowns but invoices are itemised. However, additional projects and/or modifications will be offered on a fix-price basis if preferred.

The hourly rate includes gst for all Website & Email Maintenance, Programming, Consultations, Training & SEO, invoiced on a 7-day account. Onsite and online training is charged per hour inc.gst plus training preparation and travel time (travel for onsite training only).

The hourly rate is subject to change without notice. We do not supply timebilling breakdowns but invoices are itemised.

Some additional projects and/or site modifications can be offered on a fix-price basis.

7. Warranty

To ensure your website is running smoothly, we provide a 30-day warranty period from the time your site goes live, where we will update your website at no cost if there are any template links not working, email/account passwords requiring re-activation, or form fields re-programmed if they are not collecting the correct data.

8. Email Account Setup

When quoted for, we make allowance for setup of 5 email addresses using your Domain Name through OpenSRS with 5GB Webmail access. These email addresses are chosen by you and will be @ your domain name. Once the Domain Name has been re-delegated and the site is live, we will supply you with usernames, mail server details and a password activation for you or your IT Department to setup your mail program.

9. Support and Help Desk

We want you to get the most out of your website and for it to be a fully integrated online business solution. To help you achieve this we offer an assortment of ongoing training, education, support & helpdesk products.

As a free service, you have complete access to the CMS ‘support’ documentation that provides a comprehensive how-to-guide for accomplishing updates and changes within your site.

For ongoing support, our inhouse helpdesk allows for direct email and phone support on the CMS platform including additional design, programming or site development. Our helpdesk services are offered Monday through Friday within our business hours and sessions are charged at the standard hourly rate. We can also organise onsite training for your organisation if required.

10. Contacting Us

During all project developments, we will let you know any details we require. We can be contacted by the following methods -

• Email- info@siroccodigital.com.au - all text, images, logos and information can be sent her
• Phone- (02) 4975 3954 - the direct line of your project manager.
• Mail - PO Box 105, Toronto NSW 2283 - send any cd's/dvd's or hard copy information here.