How to setup an email signature

Oct 28, 2020

Have you ever received an email that has no signature? It’s not the best look and does make it more difficult for people to get in touch with you.

Creating a professional email signature reinforces who you are as a business as well as being an opportunity to brand every email message you send.

Email signatures can include your phone number, logo, text, images, photos, an electronic business card and even an image of your hand written signature.

Email signatures can be automatically added to all your outgoing email messages and different signatures can also be set up and added if needed.

First impressions count and that’s why a good email signature is more professional, makes it easy for people to contact you and helps to establish your brand awareness.

Here’s how to setup email signatures in some of the most common email programs.

Outlook 2016 - 2019: https://support.microsoft.com/en-us/office/create-and-add-a-signature-to-messages-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2

Office 2007 - 2010: https://support.microsoft.com/en-us/office/create-and-add-a-signature-to-messages-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2#ID0EAACAAA=Office_2007_-_2010

Outlook 365 - https://support.microsoft.com/en-us/office/create-and-add-an-email-signature-in-outlook-com-776d9006-abdf-444e-b5b7-a61821dff034

Microsoft Exchange: https://learn.microsoft.com/en-us/exchange/policy-and-compliance/mail-flow-rules/signatures?view=exchserver-2019

Mac Mail Catalina 10.15: https://support.apple.com/en-au/guide/mail/mail11943/mac

Mac Mail Mojave 10.14: https://support.apple.com/en-au/guide/mail/mail11943/12.0/mac/10.14

Mac Mail iOS on iCloud: https://support.apple.com/en-au/guide/icloud/mm6b1a3290/icloud

Mac Mail on iPhone: https://support.apple.com/en-au/guide/iphone/iph742b6abb1/ios

Gmail: https://support.google.com/mail/answer/8395?co=GENIE.Platform%3DAndroid&hl=en